Personal information which you have voluntarily provided us will be collected with intent to:
respond to enquires and record feedback
confirm details to register for our event
Non-identifiable website usage will be recorded automatically. This won't tell us who you are but it will show us a summary of visitor details. These help to build a website that works well on your device and compare event plans to the level of engagement we are receiving.
Dunedin Line Dance Gala 2024 (We, us, our) and our members comply with the New Zealand Privacy Act 2020 (the Act) and other applicable privacy and data protection laws when dealing with personal information.
This policy sets out how we will collect, use, disclose and protect your personal information.
This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.
For any clarification on this policy or suggestions please contact email@example.com.
CHANGES TO THIS POLICY
We may change this policy by uploading a revised policy onto the website. The change will apply from the date that we upload the revised policy.
This policy was last updated on 11/06/2023
WHO DO WE COLLECT YOUR PERSONAL INFORMATION FROM
We collect personal information about you from:
you, when you provide that personal information to us, including via the website and any related service (e.g. a Facebook post either from our group or page, or shared by others), through any registration or subscription process, through any contact with us (e.g. telephone call or email)
third parties where you have authorised this or the information is publicly available. (e.g. your instructor completing a group registration form)
If possible, we will collect personal information from you directly.
HOW WE USE YOUR PERSONAL INFORMATION
We will use your personal information:
to verify your identity
to provide services and products to you (e.g. classes, supper as part of your registration)
to market our services and products to you, including contacting you electronically (e.g. by email as relevant information )
to improve the services and products being planned
to respond to communications from you, including complaints
to conduct research and statistical analysis (on an anonymised basis)
to protect and/or enforce our legal rights and interests, including defending any claim
for any other purpose authorised by you or the Act.]
DISCLOSING YOUR PERSONAL INFORMATION
We may disclose your personal information to:
member/s within our group (e.g. catering, registrations)
third party event venues (as per their compliance, safety and reasonable policies
other third parties - Instructors and their related parties (for statistical information for planning)
any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services and products
other third parties (for anonymised statistical information)
a person who can require us to supply your personal information (e.g. a regulatory authority)
any other person authorised by the Act or another law (e.g. a law enforcement agency)
any other person authorised by you.
A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand. This may include cloud services or other software solutions.
PROTECTING YOUR PERSONAL INFORMATION
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION
Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.
If you want to exercise either of the above rights, email us at firstname.lastname@example.org. Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).
We may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
If you post your personal information on our facebook group in comment regarding our event, you acknowledge and agree that the information you post is publicly available.